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# Getting Started with Portfolios for Teachers and Students

Portfolios allow students and teachers to organize and showcase learning outside of Classes and Spaces. Students can copy posts from multiple Spaces into one place or create new posts directly within a Portfolio.

###### Before You Start

* Portfolios are only available to schools and districts using **SpacesEDU Pro** with Portfolios enabled.
* Portfolio templates (names, sections, attachments) are configured by your district administrator. Contact them for any changes to section names or pre-set content.
* Teachers and students can customize: which posts are included, and the Summary Statement at the top of the portfolio (max 5,000 characters).
---

###### Accessing Portfolios

1. Click the **Home** button (top left) to return to the home screen
2. Click the **Portfolios** tab at the top of the screen
3. Select a portfolio from the **Active** tab

Each portfolio contains a **Home** section (all posts) plus up to 20 sub-sections with titles defined by your administrator.

| 💡 Tip: You can also add posts to a portfolio from within a class. Click the ⋯ menu on any post, then select Copy Post.

![Screenshot of sub-sections](https://storage.crisp.chat/users/helpdesk/website/420a530f7d37c40/a81e5913-a00d-4370-9e09-c58e7e_1sswssg.png)
---

###### Creating Posts in a Portfolio — Students

1. Open a portfolio from the Active tab
2. The first time you open a portfolio, you'll see a full-screen description with any attachments. Click **Get Started** to begin.
3. Navigate to a section, or stay on the Home view
4. Click **Create** (bottom right)
5. Add your content:
    * Title (max 100 characters)
    * Description (max 5,000 characters)
    * Up to 10 attachments
6. Click **Post**

After posting, you can edit, copy, or add comments by clicking the **⋯** menu on the post.

| 💡 Tip: Drafts auto-save every 30 seconds, or click Save Draft manually. You can return to the portfolio description at any time by clicking the i icon near the top right.
---

###### Creating Posts in a Portfolio — Teachers

Teachers see a class-level view that shows all students and their progress across sections.

1. Click **Portfolios** at the top of the home screen
2. Click any portfolio name
3. On the student list page:
    * Search or filter students by class or grade
    * View the number of posts each student has in each section
    * Click a **student's name** to open their full portfolio view
    * Click the **➕** button next to a section to create a post for that student
4. Add your content (same limits as student posts)
5. Click **Post**

After posting, you're returned to the student list so you can quickly add content for the next student.

**Visibility settings for teachers:**

| Scenario | What you see |
| ---- |
| Portfolio set to "teachers view own students only" | You only see portfolios for grades matching your active classes |
| Portfolio set to "teachers view all students" | You see all students at the school. Toggle **Only show my students** off to view students outside your classes. |
| No class set up yet | Create a class manually or wait for rostering to populate your account |

![Screenshot showing student names on the left and columns for each portfolio section.](https://storage.crisp.chat/users/helpdesk/website/a6de9f2995339000/8d6b6c71-466c-4008-8985-db321f_db318c.gif)
---

###### Copying Posts to a Portfolio

When you copy a post, you can choose to send the copy to a Portfolio instead of a Class:

1. Click the **⋯** menu on any post
2. Select **Copy Post**
3. Click the **Portfolio** tab at the top of the screen
4. Select the destination Portfolio and Section
5. Select a student (one at a time)
6. Click **Save** immediately after changing your post selections

The copied post includes all original attachments but not comments or Curriculum Tags.

| 💡 Tip: Save your post selections immediately after switching between Class and Portfolio. Drafts cannot be saved until you do.
---

###### Selecting Multiple Sections

A single post can be linked to multiple Portfolio sections. This is useful when student work demonstrates progress across several competencies or domains at once.
* The same post appears in all selected sections
* Comments on that post are visible across all linked sections
* No need to duplicate the post
---

###### Presentation Mode (Students)

Students can showcase their portfolio in a full-screen presentation format.

**Setting up a presentation:**

1. Open your portfolio
2. Click the **bookmark** button on any post you want to include
3. Click **View Presentation** (top right) to open the setup panel
4. Use the arrow buttons to reorder posts
5. Click **Present** to begin

**During the presentation:**

* Use **left/right arrow keys** to navigate between posts
* Click the control button (top right) to show Previous/Next buttons and a toggle for comments
* Comments are hidden by default

| Limit | Value |
| ---- |
| Max posts in presentation | 30 per portfolio |
| Availability | Student accounts only |

| 💡 Tip: Click Reload in the setup panel to reset the post order to default.
---

###### Good to Know

* Archived portfolios (from previous grades) remain visible in the **Archived** tab if the student added content. If they never added posts, the portfolio won't appear in their archive.
* Section names, templates, and attachments are managed by your district administrator. Teachers and students cannot change these.
* For assessment options within Portfolios, see [Assessment in Portfolios](https://help.spacesedu.com/en-ca/article/how-do-students-access-and-complete-portfolio-tasks-1rery8c/).
* To share a portfolio externally via link, see [How do I share a portfolio?](https://help.spacesedu.com/en-ca/article/can-students-and-teachers-share-portfolios-162b2a6/)

To learn more about the assessment options for teachers and students, [take a look at this article!](https://help.spacesedu.com/en-ca/article/portfolio-assessment-for-teachers-1e8a0jt/)