This article explains how administrators review students' Reporting Spaces and mark them as approved in SpacesEDU. Admin Formal Review helps schools align with their reporting requirements and streamlines the approval process for formal reporting periods.

Enabling and Accessing Formal Admin Review

• The Formal Admin Review option is only available to districts licensing SpacesEDU Pro with Reporting
• The option must also first be turned ON at the district level by the SpacesEDU support team.
• If you're a district administrator licensing Reporting Spaces and you would like to enable the admin review option, please contact your partner success representative, or reach out to us with the messaging option at the corner of your screen.
• After the formal review option has been enabled at the district level, an administrator with Full Permissions or Staff Lead access will need to also enable the option for any schools you wish to have access to start approving Reporting Spaces.
• To enable it, open the Reporting Space settings page from your administrator account, and turn on the Admin Formal Review toggle. Schools using Multi-Term Reporting Spaces also manage their terms from this page.

• Once enabled, administrators can access the option to review Reporting Spaces from the Dashboard, or the Classes section.

Access by Account

• Administrators with Full Permissions or Staff Lead access can turn the Formal Admin Review option on or off, at either the school or district level.
• All Administrators at the school or district level can review Reporting Spaces, and mark them as approved.
• All administrators also have access to view which students have been approved in each Reporting Space, and the percentage of spaces approved in each class.
• Once admin review is enabled at the school level, Teachers can see the approval status:
• Each individual student will be updated to Approved once their Reporting Space has been approved by an administrator

The Reporting Space panel will be updated from Pending Approval to show the number of students approved, once at least one student is approved. When all students are approved, the space shows that admin approval is complete.
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To learn more about different account types and levels of access, click here.

Reviewing Reporting Spaces and Tracking Completion

Once you've opened the Reporting Space Review List as an administrator, you'll see a list of classes, with some key details:

• Class Name
• Teachers
• For classes with one teacher, you'll see the teacher's name listed
• For classes with more than one, you can hover over the i icon to see the teacher names
• Grade(s)
• The number of students Approved and Pending Approval
• You can also see the percentage of students approved along the right-hand side, when at least one student has been approved
• To begin reviewing:
• Click Start Approval on the right-hand side of the class
• After reviewing the content of the Reporting Space, click either:
• Mark as Approved to approve a student's report, but remain in their Reporting Space
• Approve & Next to approve a student's report and move to the next student in alphabetical order (by last name)

• Administrators can also search by class name and filter by grade and/or teacher

Group Actions

From the Reporting Space Review List, administrators can also check off multiple classes, then choose an option from the Group Actions menu:

• Mark as Approved will approve all spaces in any selected classes.
• Download Reporting Spaces for all selected classes.
• This will trigger a download of all the selected Reporting Spaces, grouped into a single PDF - this will include all areas of learning, teachers, and summary statements. Each student's name appears on every page of their report.
• The download is generated in the background, and the admin who requested it will be sent an email and a notification in their account when it is ready.
• The file should download automatically if you're still logged in, or you can click the link in your email or in the notification to start it manually. Only the admin who requested the download will be able to access the file.
• Reset Approval will reset the approval status for any previously-approved spaces. Ensure that any download request has completed and you've saved the file before resetting.
• You can also click Reset Approvals at the top right to reset all classes for that school, without needing to select each one.

Teacher Editing:

• Teachers can still edit the content of a Reporting Space, regardless of approval status, and editing a space does not reset the approval status automatically
• The date/time that a Reporting Space was last edited is visible at the top of the screen alongside the approval status and the Edit Report button:

Updated on: 04/11/2026