About Multi-Term Reporting Spaces

Reporting Spaces can be split into multiple terms, so teachers can organize and report on student progress separately for each reporting period, without losing the work from previous terms. This is available for schools and districts licensing the Reporting Space.

• Each term keeps its own bookmarked posts, Summary Statements, Areas of Learning, and Additional Supports, so a new term starts with a clean slate unless you choose to bring content forward from the previous one
• Past terms become read-only for teachers once a new term starts, keeping historical reporting intact
• Students and family members can view all of a Reporting Space's terms, not only the currently active one

Multi-Term Reporting Spaces are enabled at the school or district level.

• If you're a teacher and you're not sure whether this feature is available for your school, check with your SpacesEDU administrator.
• If you're an administrator and you'd like to activate the multi-term reporting option, please contact SpacesEDU Support.

Navigating Terms as a Teacher

Once Multi-Term Reporting is enabled for your school, the Reporting Space card on your class becomes Reporting Spaces (plural), and terms appear as tabs:

• Past terms are locked for editing, and show the date they were closed
• The active term is labelled (Active), opens by default, and is the only term where you can edit Summary Statements, Areas of Learning, Additional Supports, or bookmarked posts
• Future terms that haven't started yet show an empty state until your administrator starts them

Copying Content Forward

The first time you open a new term, you'll see a welcome dialog inviting you to bring content forward from the previous term. If you close this dialog, you can find the same option later from the ellipsis (⋯) menu at the top of the Reporting Space.

To copy content forward:

1. Select the content you'd like to copy: bookmarked posts and comments, Summary Statement content, Areas of Learning content, and/or proficiencies
2. Click Next
3. Select the students you'd like to apply this to — all students, or a specific subset
4. Confirm the copy

Additional Supports and their per-student checkmarks always carry over automatically to a new term, since they typically apply across the whole school year — for example, English Language Learner status.

Copied text is added to the end of any existing content in the new term, rather than replacing it, and copied proficiencies replace existing ones. You can copy content forward as many times as you like, and copied posts show Copied from and Copied on details in their post menu.

Bookmark Indicators

When you bookmark a post, you'll see a Bookmarked label if that post has already been copied into another term. Hover over the label to see which term(s) include it.

• This label only appears for posts already bookmarked in a previous term — bookmarking a post for the first time in your current active term won't show it

Managing Terms as an Administrator

School and district administrators manage Multi-Term Reporting from a dedicated Reporting Space settings page, which also houses the Admin Formal Review toggle previously found on the dashboard.

To start a new term:

1. Open your Reporting Space settings page
2. Click Start Term next to the next available term
3. Type start to confirm

Starting a new term automatically:

• Closes the previous term, making it read-only for teachers going forward
• Copies over the previous term's Summary Statement and Areas of Learning templates (not student content or proficiencies), Additional Supports and their per-student settings, and visibility settings
• Makes the new term active for teachers, with no posts carried over automatically

Starting a new term can't be undone — once a term is closed, it can't be reactivated, and only one term can be active at a time. If you start a term by mistake, please contact SpacesEDU support.

While past terms are locked for teachers, administrators can still edit the Reporting Space template, edit or remove posts, adjust reactions and Area of Learning proficiencies, and add or edit comments within a past term. Post tags and tag proficiencies remain locked for administrators too, the same as for teachers.

Enabling Multi-Term Reporting Spaces

Multi-Term Reporting is enabled at the district or independent school level, and requires the Reporting Space to already be licensed.

• Districts choose a number of terms to support (2–5), which applies by default across all schools
• Individual schools can be configured with a different number of terms than the district default, if needed
• Existing Reporting Spaces created before your district's End of School Year date stay single-term; spaces created after that date convert to multi-term automatically, with their existing content becoming Term 1

If you're a school or district lead interested in enabling Multi-Term Reporting Spaces, please reach out to your SpacesEDU implementation contact, or start a chat with us in the corner of your screen.

Students and Family

Students and linked family members can view all terms of a multi-term Reporting Space, not only the active one:

• Past, closed terms remain visible read-only regardless of the active term's visibility settings, so families can always look back at earlier progress
• New empty states let students and family know when a term has no content yet, or hasn't started

To learn more about the Reporting Space in general, check out the other articles in this collection:

• What is a Reporting Space?
• How do I add to a Reporting Space?
• How do I use the Reporting Space?

Updated on: 03/07/2026