Preparing for Course Selection with myBlueprint+

Understanding your Course Selection Checklist

1. Course Selection should remain Closed until all configuration work is complete, and your school is ready for students to submit completed plans - once you have completed the steps outlined in this guide, you can click the Closed toggle to open submissions
2. Configure Course Selection

Prior to course selection, you can review and customize your school’s course selection settings.

3. Import Students

Student data is automatically synced between your SIS and myBlueprint. You can click View Import History to see the date and time of the most recent imports.

4. Import Courses

Course imports can be scheduled to run automatically, or imported manually from here.

5. Review Course Manager

Once courses are imported into myBlueprint, click here to review course details, or click Course Planning > Courses in the left-hand navigation menu. 

Configuring Course Selection Settings

For migrating districts, all settings will be copied over from your Education Planner configuration, so you can simply review and make any adjustments compared with last year.

To begin configuring your settings, click Configure Course Selection (the words, not the check box) on your Dashboard, or click Course Planning > Settings.

Most of the important settings are within the Course Selection tab.

Credit Limit

The following fields can be customized for each grade:

• Credit Load - Min: Minimum number of credits (not courses) a student needs to submit. Students who submit less than the minimum will be notified and then flagged in your Counsellor Account – unless you have applied the setting to block submissions with less than the minimum. See Submission Settings below.
• Credit Load - Max: Maximum number of credits a student is allowed to submit. This does not prevent students from submitting more than the max, but those students will be flagged in your Counsellor Account.
• Alternate Slots: Maximum number of Alternates a student can submit with their course selections
• Required Alternates/Year: Number of Alternates a student is prompted to submit (Note: This cannot be greater than the number of Alternate Slots available). 
• By default, students who do not submit the required number of alternate courses will be notified and then flagged in your Counsellor Account. To block submissions with less than the required number of alternates, you can apply a submission setting below. 

Make any changes? Be sure to click Save Changes on the right hand side of your settings.

Submission Settings 

• Request Pathway of Interest will ask grade 11 and 12 students to indicate where they plan on going after high school when they submit their selections
• Enable Student Comments allows students to add a comment to their course selection before they submit
• Require comment if a student is submitting with issue(s) ensures that students comment on why there is an issue with their plan. HINT: This is where students can explain any issues with their submissions (i.e. they plan on taking pre-requisites in summer school or night school)
• Allow course prerequisites to be satisfied in the same year allows students to submit a course and its prerequisite in the same academic year, without being flagged as an issue (for semestered schools that will schedule students into the prerequisite first). 
• Don’t allow submission if missing prerequisite/corequisite prevents students from submitting their selections if there are any prerequisite issues, rather than just warning them.
• Don’t allow submission with less than minimum credit load blocks students from submitting course selections if they have not added the minimum credits set in Course Selection settings (see Credit Limit above).
• Don’t allow submission with fewer than Required Alternate Credits blocks students from submitting course selections if they have not added the minimum number of alternate credits set in Course Selection settings (see Credit Limit above).

• Maximum Total Credits should say 0 if there is no maximum number of overall high school credits your students can take.
• You can optionally set this field to a number if you’d like to be alerted to any grade 12’s taking over a certain number of credits across all grades.
• The minimum value you should use for this setting is at least the number of credits required for students to graduate.
• Note that this should not be set to the maximum number of credits for a specific grade - that is configured above in the Credit Limit section.

Not Returning Options

1. Click Not Returning
2. Enable Not Returning Option: Toggle ON to allow students to submit Not Returning from their myBlueprint account
3. Minimum Grade to Show Option: Select the minimum grade for which you would like this option to show.  If you choose Grade 12, then this option will only be available for current grade 12 students
4. Not Returning Course Tiebacks
5. Check each Not Returning option that you would like to be available for students to select 

Note: When a student submits Not Returning, any previously added course(s) will not be submitted and they will no longer be able to submit courses (unless you re-allow their submission)

Do you want the Not Returning option to be transferred back into your Student Information System (SIS)?

• If not: Leave as “No” and you will have access to the Not Returning Report in your Counsellor Lead account
• If so: Click “Yes” to configure a course code for each Not Returning option (i.e. code “NOTRA” for Apprenticeship) so that you can check each student’s destination in your SIS
• Note: those codes have to be imported as part of your course import, and then Disabled in the Course Manager so that students cannot select them as a course offering

Sign Off Sheet

Most districts use our emailed sign off feature. Printed sign-off sheets can also be enabled as a secondary option if you click the Sign Off Sheet option in your course selection settings.

1. Enable Student Sign-Off Printing will add the Print Sign Off Sheet Call-to-Action in students’ High School Plans after they have submitted their course selections
2. This can be enabled or disabled for each grade
3. If this option is disabled, teachers and counsellors can still print sign-off sheets for students by clicking the menu button (three dots) in the Students section, then Print Options.
4. Sign Off message on its own page will put your custom sign off message on a second page (recommended for messages that are longer than 3 lines of text)
5. Grade Specific will allow you to create a custom sign off message for students in each grade
6. Customize your messaging including the style, font, alignment, and more
7. Click Save Changes at the bottom of your sign off message

Reviewing and Updating Courses

From the left-hand navigation menu, click Course Planning > Courses. From here, you can review all of the Active and Inactive courses for your school.

1. For any courses you don't want students to select: Click the three dot menu, then Mark Inactive
2. You can also update any course details from the menu by clicking Edit Course

Review Active Courses and Inactive Courses

1. Active courses are those which students can plan and submit in their High School Plans
2. Inactive courses have been imported to myBlueprint and then manually deactivated to remove them from the courses listed for student planning/course selection

• Review the course list for any courses that you do NOT want students to select 
• Note: you can easily filter to grade or discipline, by clicking the filter button OR search for the course code using the Search Bar
• Click the menu button (three dots) beside any courses you would like to disable, then Mark Inactive
• Click Inactive and review for any courses that students should be able to select
• Click the menu button (three dots), then Mark Active
• If there is a course you want to fully remove from view, click Delete Course. Note that this will fully remove it from your list - so the only way to add it back would be with a new course import. Deleted courses also willreappear if they are included in future course imports, so anything that isactive in your SIS, but shouldn’t appear for students to select, should be kept under the Inactive tab 

Edit Course Details

To review, edit, or add information to courses, click on the blue Course Code

Course Settings

After opening the settings panel for a course, you can Enable or Disable an individual course or update their Advanced Settings

Advanced Settings

• Custom (Locked): this should only be used for
• Course Packages - these are automatically locked upon creation
• Inactive courses that you don't want to be re-enabled by future imports - courses are automatically locked when you mark them as inactive
• Courses that you have updated in myBlueprint and do not want overwritten during future course imports, regardless of the course import options
• View Only: this can be used if students may select the course as part of their plan in a future year, but may not submit in the current year  (for example, a course only offered in alternating years)
• Allow Duplicate: Should be enabled for courses if the following two items apply: 
• It shares the same first 5 characters as another course 

Students can earn credits for both (i.e.  a course which has a part 1 and part 2 that use the same first 5 characters) 

If you make any updates, remember to click Save Changes, or click the X to go back without saving. 

Course Information

• From the Course Information section you can update course name, discipline, grade, and credit value.

Course Description and School Message

• You can update your Course Description and add a Custom School Message (formerly known as a Guidance Message) that will appear to students as they are planning their courses, as well as on the sign off sheet.
• Now with myBlueprint+, course descriptions and guidance messages support Rich Text Formatting!

Pre-requisites and Co-requisites

• You can add, edit, and remove pre-requisite course requirements and co-requisite course requirements for each course.
• You can also add a recommended grade for the pre-requisite to appear when students are selecting this course.
• Note: Unless you have applied the ‘Don’t allow submission with missing prerequisites’ option in your course selection configuration, it will appear as a warning and flag when the student selects the course, but will not prevent them from submitting if they do not have the pre-requisite.
• You can optionally enable the setting to block students from submitting with a missing prerequisite instead (see Course Selection Settings above). The recommended grade is only flagged as a warning for students, and never blocks submission.
• With the option enabled to block submission if students are missing a prerequisite, this can still be overridden by a counsellor submitting on the student's behalf.

Enrollment Limit

• This allows you to set a limit to the number of students who can submit this course.  Students will be notified that the course can no longer be submitted once the limit has been reached.

Make sure to Save Changes!

Course Selection Grid Setup

myBlueprint+ course selection provides multiple enhancements to the options available for configuring your High School Plan grid. For any given slot in your students’ plans, we can:

• Adjust the pre-populated name (e.g. English, French, etc.)
• Link to one or more specific course disciplines (Education Planner allows only 1)
• Pre-filter courses by grade level
• Pre-filter courses to a list of individual course codes
• Lock a plan slot for students based on any of the criteria above (while keeping the option for counsellors to override)

By default, the filters function in the same way as Education Planner, limiting the suggested courses for students but still allowing them to select a different course if needed. 

• For unlocked boxes, students will see a ‘Suggested Courses’ toggle, which they can uncheck to select a different course
• For locked boxes, students are restricted to only selecting from the filtered list of courses, and cannot select other courses. Counsellors can always override the suggested courses and submit a different course on a student’s behalf. 
• At this time, customizations must be applied by the myBlueprint Support Team. You can contact us using the messaging option in your account, or at hello@spacesedu.com with any adjustments you’d like to make. Please include the following details:

1. The existing name of the box you’d like to update
2. The discipline(s), grade level(s), and/or specific course codes you’d like to appear for students
3. If you’d like to reorder the boxes, please list the desired order for all boxes in each grade you want to update

Our team will update your configuration and share a screen recording showing how it looks for students. 

• Note- you can combine filters, for example we can make the English box for Grade 10 show all grade 10-level courses in the English discipline. 
• Generally there is no need to provide other filtering criteria if you want to display specific individual course codes. 

Completing Course Selection

Open Course Selection

Scroll to the Course Selection Checklist on your Counsellor Lead Dashboard, and click the Change this? link to open course selection for all students, or on a per grade basis.

Once submissions have been opened, students will see a prominent banner at the top of their Dashboard notifying them that course selection is open:

• At that point, they can click Get Started or simply open their High School page to review and their courses.
• Keep in mind that students can begin planning their courses at any time, even before you have opened submissions. If your students have already been planning ahead, they'll just need to log back in and give their courses one final review before submitting.
• If any courses students have already added to their plan for next year have been disabled, this will be flagged with a message in their accounts and they will be blocked from submitting until they change the affected course(s).

Support Students with Course Selection

• New in myBlueprint+: Managing student course selection is now done in the Course Submissions area of the navigation menu (not in the Students area).
• myBlueprint+ also allows counsellors to directly access student high school plans for more streamlined support (including viewing selections, making changes, and submitting on the student’s behalf).
• Even before opening submissions, you can click on any student's name in the All tab of the Course Submissions page to access their high school plan, and submit on their behalf if you wish.
• From the right-hand side of the screen, you'll see a panel allowing you to access the student's graduation progress. Click View Progress to view a detailed summary.
• The options in this panel will vary depending on the student's submission status, as shown at the top. Only the applicable actions are available depending on the student's state.

For a student that is Awaiting Submission, or Closed:

• You have the option to Submit & Approve on the student's behalf. This will submit their selections and update their status to Pending Approval.
• You can mark them as Not Completing, to indicate that they will not be submitting course selections with myBlueprint. This will remove them from your count of 'Not Submitted' students, and block them from submitting selections themselves even if submissions are open for their grade.
• For students whose status is Closed, you can also Enable Submission, to allow them to submit even if submissions are not open yet for their grade. Conversely, you can Close Submission to disable submission for an individual student, even if submissions are open for their grade.
• For students who have been manually updated to Closed, if you close and reopen submissions for their grade, they will be able to submit again. Students marked as Not Completing will remain blocked from submitting even if you reopen submissions.

For a student that is Pending Approval:

• You can Approve Submission, or click Approve & Next to approve and move right to the next student
• You can Re-Allow Submission to undo the student's submission - this will allow them to make changes again and resubmit. Otherwise, students are locked from making changes to their courses for next year after submitting.

For a student that is Pending Export:

• You can Unapprove Submissiont o move them back to the Pending Approval tab.
• You can also Re-Allow Submission for pending export students.

You can make changes to students' submitted courses as a counsellor or administrator, for students with any status other than Exported. Once students have been exported, this locks their planned courses for next year, and any changes must be made in your SIS.

Course Selection Group Actions

You can also apply many of these status changes for multiple students at the same time.

❗When applying these group actions, all students that you have checked off will be impacted by the action – even if they are no longer visible on your screen because of a search or filters you have applied.

• Close Submission – Allows you to close submission for all appropriate students (meaning they cannot submit, course selection will remain closed). To open it for these students, you can Re-Allow Submission 
• Not Completing Course Selection – for any students who are not completing course selections (i.e. Student completing selections in SIS or Grade 12s or Grade 8s not attending a school in your board) 
• Re-allow Submission – Allows students to re-submit their course selections. Students whose submission has been re-allowed must resubmitin order for their selections to be approved and exported.
• Not Returning – Allows you to submit Not Returning options on the students’ behalf
• Download Submissions – Allows you to download/print off credit summaries with parent/guardian signature approval line. 

Review & Approve Submissions

You can access any of the student-specific options for course selection in the 'All' tab of the Course Submissions page, either as group actions or by clicking on a specific student's name.

To facilitate monitoring your school's overall progress with student submission and review/approval of plans, you will also see filtered lists of students in the Pending Approval, Pending Export, and Exported tabs based on their status.

Approve Submitted Plans – Once students have submitted their courses, their name will appear in the Pending Approval tab of Course Submissions.

From here, you can review each plan, comments left by students, and approve their plans to be transferred back to your SIS. 

Plans with no issues: Pending plans without any issues will not have any flags. They have a green dot and “View” status in the course selection column. 

Plans with issues: Pending plans with issues will be highlighted in red in the Course Selection column. Issues may include a missing prerequisite or not enough courses selected.

Approve Plans: Check the box next to student name > Approve Plans > this will move the plans with check marks to the Pending Export tab

Pending Approval Filter Options:

1. Issues – Allows you to filter the list of students to review submitted plans with or without issues (generic filter). You may also filter the list of students to identify submitted plans that have a specific issue, including:

• missing prerequisite(s) or corequisite(s) (i.e., student has missing prerequisite(s) or corequisite(s) for courses submitted in their plan)
• insufficient credits (i.e. student submitted plan that does not meet the minimum credits requirement for their grade)
• missing mandatory alternate course(s) (i.e. student submitted plan without choosing alternate course(s)
• duplicate course in their plan (i.e. student submitted plan with courses that have the same first 5 characters)
• too many credits (i.e. student submitted plan with more credits than the Maximum), 
• maximum total credits exceed (i.e. Grade 11 or  Grade 12 student submitted plan with more credits than the Maximum total credits set for Grade 9 to Grade 12)

2. Submitted Course – Allows you to review submitted plans that include a specific course
3. Student Comment – Allows you to review submitted plans that include student comments
4. Parent Approval – Allows you to review submitted plans for students who have not sent the approval email, been approved by their parent/guardian, or had approval rejected.

View Submitted Plans & Correct Issues – Under the Pending Approval tab, click on the View link in the Course Selection column to view the plan details (or select the student’s last name), including the courses each student has submitted, comments they have made, and options for their submission: 

1. Approve Submission – accept the submission as-is
2. Approve and Next - Approve this student’s submission and immediately view the next student’s plan
3. Re-Allow Submission – send the submission back to the student to be updated/changed. Students will receive a notification of submission being re-allowed in their accounts and via email.
4. Parent/Guardian Approval –the approval status, as well as the parent email address that the selections were approved from, can be viewed in this panel

• Correct Issue(s) – To correct an issue, click on the three dots to the right of the course code. In the menu, select Change or Delete 
• If you want to change the course, click Change. You can find the course in the list of offered courses OR use the Search bar to find the exact course you would like to replace the course selected by the student. Click + Add
• If you want to delete the course, simply click Delete  

Review Student Submission Status – Click Course Submissions from your left-hand navigation menu

1. Use the Filters to filter the list by Grade, Submission Status, etc. to see who has and has not completed course selection
2. Download Student List – click on the Download button at the top right to download an Excel file of student submission status report
3. Alternatively, use the Reportsfeature to view a summary of student submissions as well as reporting options for course forecasting (selection tallies) and not returning reports.

Close Course Selection

1. When you've reached your deadline for students to submit their selections, make sure to disable submissions from your Administrator Account Dashboard.
2. Completing this step requires an Administrator Account with More Permissions. Click Change this? next to the top right of the Course Selection panel on the dashboard.
3. Toggle submissions off, either for all grades or the grades you'd like to close. Click Save Changes.

Export Submissions

• Anytime during course selection, you can click the Download All button near the top right of the Course Submissions page.
• This will generate an Excel file with all of your students, their submission status, and if they have submitted, a comma-separated list of the course codes in their submission.
• This does not affect the students' submissions - you can still make changes and re-download the file.
• Exporting students is the final step once course selections are closed and all submissions are approved (ie, sitting in Pending Export).
• Once students are in the 'Exported' tab, their submissions are locked, even for counsellors. You can no longer re-allow submission for them or make changes to the courses in their plan for next year.

Exports - School

• Typically, exports are managed at the district level. If there is no option to export submissions in the Pending Export tab, this means that exports can only be managed from a District Administrator (Full Permissions) account.
• In that case, as a counsellor or school admin you just need to ensure that all of your students are approved prior to when the district will be completing the export.
• To confirm when the export is planned, or request an export for your school, contact one of your district administrators. As a school administrator with more permissions, you can see district administrators with full permissions in the Staff tab of your account.
• Exports can also be enabled at the school level for administrators with full permissions.
• If you do see the option to Export Plans, this means that your admin account has access to export at the school level. You can click the checkbox at the top left of the table in Pending Export, then Select All, to check off all students, then click Export Plans.

• Once you click the export button, this will start the process of generating an export of your students' course selections, and move them over to the Exported tab.
• When the export is complete, you can open the Exported tab, then click Exports to download the file.
• Most schools will wait until all students are approved, and export everyone at the same time. However, you can run multiple exports if needed - any students that have already been moved to the Exported tab will not be included in future export files.
• If multiple exports have been generated, you'll need to ensure all files have been downloaded from the Exports page and imported to your SIS.

Exports - District

If the option to export at the school level is not enabled, submissions can only be exported from a District Administrator account with Full Permissions.

1. To export, first check the school selection menu at the top left. If you're not already on the 'All Schools' page, click the drop-down menu and select All Schools at the top of the list.
2. Optionally, you can select the school(s) you want to export first, and check that all students are in Pending Export status.
3. From the All Schools page, click Course Submissions in the navigation menu.
4. Check off the school(s) you wish to export, and click Export Plans.
5. This will export all approved plans for the selected schools. Once complete, you can download the export files from the Exported tab.

We can customize this configuration, so if you are a district lead and would like to enable or disable the export option at the school level, contact us with the messaging option in your account, or at hello@spacesedu.com.

Important Notes regarding Exports:

• Submissions must be approved and placed in Pending Export status before they can be exported.
• Any submissions left in ‘Pending Approval’ will not be transferred to your SIS via export, and would need to be entered into your SIS manually.
• If your school is not directly importing course selections into your SIS, the export step is optional. You can simply use the Excel download option, and use this to key student submissions into your SIS manually. However, you may still wish to use the export option to track which submissions have been added to your SIS, and/or to generate an export file with unique rows for each selection.
• The default format of the export is pipe-delimited, with 1 row per course that the student has submitted, and the following fields:

School ID | Student ID | First Name | Last Name | Course Code | Alternate (Y/N) | (Priority - currently 0 for all courses, reserved for future use)

• This file can be more readily imported into many student information systems and third-party scheduling platforms.
• The export file can also be imported into Excel (Data > From Text/Csv) or Google Sheets (File > Import > Separator Type : Custom, | )

Updated on: 14/11/2025