Reporting Spaces make it easy to copy posts and activity submissions from any space within your class into one place, alongside an overall summary and individualized comments for each student.
Want to learn more about what Reporting Spaces are first, and how to get access to them? Click here.
Adding Posts to the Reporting Space
To get started adding content, simply click on the bookmark icon at the bottom of any post:
For an individual student post, click the bookmark button, and a copy of the post will be added directly to the Reporting Space for that student.
With posts added for multiple students, or the entire class, you will be prompted to confirm whether you wish to post to the Reporting Space for all students, or selected students only.
For selected students, select the students you would like to copy the post for, and click the blue checkmark when complete
Reporting Spaces are an optional add-on feature for schools and districts using SpacesEDU Pro
If your school is licensing SpacesEDU Pro with this option enabled, each class that you create will include a Reporting Space by default, and the space automatically includes all students in that class
If the bookmark button does not appear on posts, or the Reporting Spaces banner at the top of the Spaces section in your teacher account, this means that your school is either not licensing SpacesEDU Pro, or the Reporting Spaces option has been disabled at the request of your school or district
What happens when I add a post to a Reporting Space?
Adding a post to a Reporting Space creates a new, separate copy of the original post.
The copy will include all of the original curriculum tags, proficiency scales, and comments (as of the time it is created)
Teachers can add new comments to a post in a Reporting Space that will not be visible on the original post in the student's main Feed
Likewise, new comments added to the original post will not be added to the copy in the Reporting Space
If the original post is deleted, the copy in the Reporting Space will still be accessible
How can I remove a post from the Reporting Space?
There are two ways to remove a post from the Reporting Space:
You can click again on the bookmark button in the original Feed where the post was created. For multiple-student posts, uncheck the students for whom your wish to remove the post
You can also click on the menu button (three dots) for a post within the Reporting Space, then click Delete Post
This will not delete the original post, only the copy in the Reporting Space
Any comments that were added only in the Reporting Space will be lost if this version is deleted
Note: Only teachers can copy posts into a Reporting Space. Depending on the visibility settings you have applied, you have the option to allow students and/or family members to add comments as well.
Summary Statements, Areas of Learning, and Additional Supports
In addition to selecting posts for the Reporting Space, teachers can add Summary Statements, Areas of Learning, and Additional Supports.
The first step is to configure the options you want to use: you'll be prompted to do this the first time you open the Reporting Space.
You can go back and access these options anytime by clicking the gear icon at the top right of the Reporting Space, or clicking the Settings link when editing a student's report.
Each student has one Summary Statement created automatically for teachers to enter a general overview of their progress. This is titled Summary Statement by default, but the title can be edited from this screen.
To create an additional Summary Statement, click Add Summary Statement. This option allows teachers to add separate summary statements for multiple reporting periods by editing the titles of each (e.g. Term 1, Term 2).
When downloading or printing the Reporting Space information, teachers can also select the specific Areas of Learning and Summary Statements they wish to include.
Areas of Learning
In addition to the overall Summary, teachers have the option to add customizable Areas of Learning with their own comments and proficiency levels.
Click the Gear icon near the top right, then Manage Areas of Learning (or click Settings when viewing the Summary & Areas of Learning for any student)
Click Add Area of Learning
Your school or district may have pre-defined areas of learning, in which case your options will be to either Manually Add Area of Learning, or Add Official Area of Learning
Click the pencil button to edit the name (max 60 characters)
Click the checkmark to save
Repeat for any additional areas of learning you'd like to add (max 20)
Click Save and Apply
Once you've added your Areas of Learning, they'll be visible for teachers to begin filling in a comment and proficiency level when editing the report for any student. Note that while one teacher is editing the Reporting Space settings, all students' reporting spaces are locked for editing by other teachers, to prevent lost work.
Summary Statements and Areas of Learning will automatically be visible to any students and linked family members that can view the Reporting Space, but only once they have a comment and/or proficiency levels added.
Until then, they won't be visible to students or family, even if they can access the space itself. For more on reporting space visibility, see below.
You can delete an area of learning from the same settings panel - note that this will also delete any comments you've added for those areas, and there is a confirmation screen to review carefully before proceeding.
Centrally-defined Areas of Learning will be pre-populated and enabled automatically if they have already been configured at the time the class is created (either manually, or via rostering).
If new Areas of Learning are added centrally after the class has been created, teachers will need to click Add Official Area of Learning in the settings to enable them.
Teachers can also deactivate Official Areas of Learning if they don't wish to use them, and re-enable them if needed.
If you're a teacher and you'd like to see Official Areas of Learning added or updated, please contact your SpacesEDU administrator.
If you're a district or school lead and you'd like to add or update Areas of Learning and/or Additional Supports, please contact us with the messaging option in the corner of your screen.
Keep in mind that any changes you make to add or remove Areas of Learning will apply for all students in that Reporting Space, even if you access the settings from a student's summary.
To exclude an area of learning from a specific student's report, don't add a comment or proficiency, and it won't appear for students or family.
For Additional Supports, if you check or uncheck it from the Summary panel for a specific student, that will add or remove it only for them. Removing an additional support from the Reporting Space Settings will remove it for all students.
Individualized Assessment with the Reporting Space
Teachers can also add Additional Supports to the reporting space, for example to indicate students who are English Language Learners, or on an Individual Education Plan (IEP).
To add additional supports, simply click Add Additional Support at the bottom of the Reporting Space settings.
Your district or school may have pre-defined additional supports available for you to select. These cannot be removed from the reporting space, but will not be visible unless you select specific students to apply them to.
Each reporting space allows for a maximum of 20 teacher-created Areas of Learning and 20 Additional Supports.
Districts can add 20 more of each centrally, for a total of 40 areas of learning and 40 additional supports.
These can only be configured at the district level, or at the school level for independent school licenses.
To find out more about updating Areas of Learning with comments and proficiencies, along with the customization options and potential uses for Reporting Spaces, check out the next article in this collection: How do I use Reporting Spaces?