What are missing Student IDs?
When logging into your SpacesEDU Admin account, you may notice a "Missing Student IDs" notification highlighted in the top right of the Students section. This article explains the purpose of these IDs and how to manage accounts that are flagged as missing this information.
Before You Start
- Ensure you have Administrator privileges for your school or district account.
- Identify the correct student numbering system used by your organization (e.g., school, district, or state/province ID).
- Verify if your organization has recently transitioned to automated or CSV-based rostering.
Understanding Student IDs
Student IDs are critical components of the rostering process. They serve as the primary key to track student accounts across multiple imports and academic years.
Feature | Requirement |
|---|---|
Uniqueness | Every student must have a unique ID; duplicate IDs will cause import errors. |
Consistency | The ID must remain identical from year to year to ensure data continuity. |
Format | Typically corresponds to the official student number provided by the educational authority. |
Why are accounts flagged?
Accounts are flagged as "Missing ID" when they were created manually (often by the student prior to an official import) and do not have an ID associated with them.
- Automatic Matching: If a student signs up with the same email address provided in your import file, their account will automatically update with the correct ID during the next sync.
- Manual Flagging: If the email addresses do not match, the account remains unlinked and is flagged for administrative review.
How to Resolve Missing IDs
Administrators can manually associate IDs with student accounts to ensure they are included in future rostering updates.
- Navigate to the Students section of your Admin dashboard.
- Click the Missing Student IDs button in the top right corner.
- Locate the student in the list and enter their official Student ID.
- Click the blue checkmark to save the entry.
Good to Know
- Staff Accounts: You may see teachers or administrators listed in this section. Because staff accounts do not require student IDs for rostering, no action is needed for these entries.
- New Rostering Setup: If you have recently enabled rostering but have not yet completed your first full import, you may see a high volume of flagged accounts. These will resolve automatically as records are imported.
- Email Consistency: Encouraging students to use their official school email addresses significantly reduces the number of manually flagged accounts.
Updated on: 17/08/2026
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