How can administrators manage Portfolio Tasks?
This article explains how district administrators can create, configure, and monitor Portfolio Tasks in SpacesEDU Pro.
Before You Start
- Portfolio Tasks are only available with SpacesEDU Pro and the Portfolios feature.
- Tasks are created and managed inside individual Portfolio Templates. Only District Administrator accounts with Full Permissions can create tasks.
- If you would like to enable Portfolio Tasks for your district, contact the SpacesEDU team using the messaging option in your account, or email hello@spacesedu.com.
- If your district uses myBlueprint+, tasks can also be accessed from the Career Education dashboard. Contact your Customer Success Specialist for setup details.
What Are Portfolio Tasks?
Portfolio Tasks are structured prompts that guide students when adding posts to their portfolios. They help students overcome the "blank page" effect and ensure they are creating meaningful, purposeful entries.
Tasks can be used for a wide range of purposes:
Use case | Example |
|---|---|
District-wide initiatives | Portrait of a Graduate competency evidence |
Competency-based education | Linking posts to specific learning outcomes |
Individual Pathways plans | Career and life planning reflections |
Class Activities equivalent | Structured prompts within a portfolio section |
Tasks function similarly to Class Activities: you define clear instructions, attach relevant media, and set specific requirements (such as the number of posts needed to complete the task).
Creating a Portfolio Task
Tasks are created directly inside individual Portfolio Templates.
- Navigate to Portfolio Templates in the left-hand navigation menu
- Click Add Template, or click the ⋯ menu on an existing template and select Edit Portfolio Template
- Scroll down to the Portfolio Tasks section, located below your Sections setup
- Click Add Task
- Fill in the task requirements:
Field | Required | Details |
|---|---|---|
Task Name | Yes | Short title for the task, up to 100 characters |
Instructions | No | Rich text directions guiding the student, up to 5,000 characters |
Grade(s) | No | Restrict to specific grades. Only students in those grades will see the task. Leave empty for all grades. |
Section(s) | No | Require the post to be created in a specific portfolio section. If defined, the system automatically pre-selects this section for the student when they start the task. |
Required Number of Posts to Complete | Yes | Number of posts the student must create to fully complete the task. Default is 1. |
Media | No | Attach up to 10 files or links to support students in completing the task |
- Click the blue checkmark to save the task
- Repeat steps 4 to 6 for any other tasks you want to create
- Click Publish when your template is ready
Accessing the Portfolio Tasks Report
Once you have created Portfolio Tasks, you can access a report for each portfolio to monitor student completion.
- Open the Portfolio Templates page
- Click the checkbox button on the right-hand side of the page next to the portfolio you want to review
- From the report, you can:
Action | Details |
|---|---|
Adjust the benchmark | Change the completion threshold (default 50%) to see how many students have met that percentage or more of their tasks for the year |
Download Report | Export an Excel file with a list of students and their completion status for each task |
Click a grade | View a detailed report of student completion for that grade |
Click a column | In the detailed report view, click any column to directly view the posts students have added for their tasks |
The Student Experience
Students always know what is expected of them. Here is what they see:
Element | What students see |
|---|---|
Portfolio Dashboard | A banner highlighting portfolio tasks. Portfolio cards display a quick progress indicator: Start Tasks, X/Y Tasks, or Tasks Completed. |
Tasks Tab | When a portfolio with tasks is opened, a dedicated Tasks tab lists To Do and Completed items alongside the regular feed. |
Task Instructions | Clicking a task card opens an instruction panel with directions and any media resources attached by the administrator. |
Creating the Post | Clicking Start Task opens the Create Post screen with the relevant task and portfolio section automatically pre-selected. |
Manual Selection | Students can also create a regular post and select the task from the Portfolio Task dropdown on the right side of the screen. |
For a full walkthrough of the student experience, see How Do Students Access and Complete Portfolio Tasks?.
Good to Know
- Tasks are tied to Portfolio Templates. If a template is deleted, the tasks within it are also deleted.
- Students cannot see tasks assigned to grades they are not enrolled in.
- For help setting up Portfolio Templates, see Creating and Managing Portfolio Templates.
- For general portfolio setup, see Getting Started with Portfolios for Teachers and Students.
Updated on: 24/07/2026
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