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How do student invitations work?
How do student invitations work?
You've added a student or imported your school setup file - what's next?
Alasdair McMillan avatar
Written by Alasdair McMillan
Updated over a week ago

There are a few different ways to add a new student as a SpacesEDU Admin:

  1. Simply click Add Student within the Students section of your account, and fill in the form. This is perfect if you only have a couple of students to add to your school.

  2. If you're using OneRoster SIS Sync, students are automatically added to classes via rostering imports.

Once your invitations have been sent, students can get started with SpacesEDU right away.

The simplest case for student invitations is when students have never accessed SpacesEDU before, and you've added them with an email address - either from the form in your admin account, or with a CSV setup file.

Students will receive an invitation by email, with a link they can click to set up their account.

That's all there is to it! Once in, students will automatically be linked with their classes. Students added in this way will not require a class link or code to get started.

What if some students have already created accounts and started using SpacesEDU?

If students have already set up accounts, and teachers have them in classes, they can continue using them in the same way as before. They'll remain linked with their classes.

When a CSV setup file is imported, there are a few potential scenarios for existing student accounts:

  • The student may already have an account with a verified email that matches the CSV file

    • The import will update their account with a Student ID and any classes from the file

  • The student may have an account with an unverified email that matches the CSV file

    • The import will send an email with a link the student can click to verify their account.

    • Once they've done this, their account will be updated with a Student ID and any classes from the file.

  • The student may have an existing account with a Student ID

    • Their account will be updated with any classes from the file

    • If a new email is provided in the file along with the Student ID, it will be added a secondary email for the student

    • The student ID should be unique for all students - if an email is provided that's already in use with another student ID, this will be flagged as an error and the import won't process that student

Why can't some teachers see their students in classes?

If a student has been sent an invitation to set up a new account, they may not appear on the list of students in the class right away.

  • Once they've clicked the link in their email and they've logged in, they'll be visible on the class list in the Feed, and any post to All Students in the class will be visible to them.

  • Teachers can view any students that have been invited to join their class by clicking People, then looking at the Invited section. From there, they can also resend or delete an invitation.

  • This applies to students that are manually invited by an admin, or imported via CSV with the default settings to only invite students.

  • For CSV Setup Rostering, there is an option that can be enabled at the district level by SpacesEDU support to automatically create student accounts from the import, meaning that teachers will see them in classes right away. To update this setting, please contact SpacesEDU support.

If you have any questions, send us a message - we're happy to help!

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