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How can I manage students with my administrator account?
How can I manage students with my administrator account?

Learn about inviting new students and editing existing student records with your Admin account

Alasdair McMillan avatar
Written by Alasdair McMillan
Updated over a week ago

As a SpacesEDU Pro Administrator, you can use the Students page within your account to add new students, edit account details, and update class enrollments for students.

We’ve provided you with a helpful guide to better understand these functions.

Accessing Student Management

For district admins or school admins overseeing multiple schools, choose the specific school from the drop-down menu at the top left to access these options.

From the Students page, you can:

  1. View a comprehensive list of active and invited students within the selected school

  2. Utilize filters to search by first or last names, filter by grade, and sort by name, email, or student ID

  3. Modify student names, email addresses, and passwords

  4. Adjust the classes assigned to each student

  5. Add or remove students as needed

Inviting New Students

While it's ideal for students to sign up using a class code or link, or via rostering, you can manually link a small number of students to a teacher's class through your Admin account by following these steps:

  1. Open the Students section

  2. Click Add Student

  3. Enter the name, grade, and email

  4. Click Edit Classes

  5. Check off any classes the student should be added to, then Save Changes

The student will receive an email invitation with a link to finish setting up their account.

Additional notes on manual student invitations:

  • For districts using OneRoster SIS/LMS Sync, manual invitations are typically unnecessary as class lists update automatically.

  • Use this method if you've set up classes at the beginning of the year with a CSV import and only need to add a few new students. For larger groups, consider importing rostering data.

  • You can also use these steps to add a student to a new school and/or classes if they changed schools, and were already using SpacesEDU at their old school.

  • Manual student invitations from the admin account do require an email address - to add students without an email, you'll need to use a rostering import.

  • Students invited this way will appear in the 'People' tab of your class under 'Invited'. You can also find them in the Invited tab in the Students section for admin. However, these students won't be listed for teachers when they're creating posts, activities, etc., until the student has logged in to SpacesEDU.

  • If a student didn't receive their email invitation, they can sign up directly at with the same email address and their account will be linked to the new classes they’ve been added to.

Updating a student's name or email address

Students can independently update their names and email addresses by logging in, clicking their initials or avatar, and accessing Account Settings. You can also update this information from your admin account:

  1. Click Students on the left-hand side of the page

  2. Find the student and click the menu button (three dots) on the right

  3. Click Edit Account

  4. Update the desired fields and click Save Changes

Note: If the email address is changed, the student will receive a prompt to re-validate their new email.

Resetting a student's password

For schools not using Single Sign-On (SSO), where students create their own passwords, you can reset student passwords from your admin account:

  1. Click Students on the left-hand side of the page

  2. Find the student and click the menu button (three dots) on the right

  3. Click Reset Password

  4. Enter the new password twice and click Reset Password

Additional notes on resetting a student's password:

  • If your school is using Single Sign-On (SSO), meaning you enter your school username/password in a popup window to log in, these passwords can only be reset through your account management system (e.g. Google Workspace, Microsoft Azure AD).

  • For assistance resetting an SSO password, please contact your IT department and/or follow their established password reset process.

Don't see the option to Edit Account or Reset Password for some students?

  • Students that have been imported via rostering, with the option enabled to pre-create student accounts, will appear in the Active tab even if they have not yet logged in (not under 'Invited', which will only include manual invitations).

  • To edit their name, email, or reset their password, the student must first log in at least once. Until then, only the options to 'Edit Classes' and 'Delete' will be available.

  • You can still update a student's class before the student has logged in by using the Edit Classes option.

  • If you can't have the student log in for whatever reason, and you have access to QR code login, there is a workaround to unlock the remaining editing options. You can either:

    • Have the teacher log in as the student using the QR code.

    • Create a class in your own teacher account, add the student (instructions in the next section), and log in using their QR code.

Adding/removing students from a class

As an admin, you can add or remove students from classes by following these steps:

  1. Click Students on the left-hand side of the page

  2. Find the student and click the menu button (three dots) on the right

  3. Click Edit Account, then click Classes - or if no Edit Account option is available, click Edit Classes

  4. Check off any class(es) you want to add the student to, or uncheck any that you wish to remove them from

  5. Click Save Changes

Additional notes on managing classes:

  • When students are removed from a class, they lose access to future class content such as posts and activities. However, they can still view their own posts from their All Work Feed.

  • You can re-add students to a class either through an admin account or using a Class Code or Class link. This feature is handy if a teacher accidentally removes a student from a class.

  • If you don't see any teacher names below a class, it means that class has no active teachers. All teachers have either been removed or assigned teachers belong to a rostered class and haven't yet logged in to SpacesEDU.

  • Archived classes won't show up when adding classes from an admin account. Teachers must unarchive the class before it appears.

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