Class Rostering

SpacesEDU's Class Rostering is intended to streamline the process for teachers by creating your classes and student accounts in advance, so you can jump right in.

As a teacher, you may not know if your school uses this feature, or how to add new students to your class. We're here to help!

Manual Class Creation

If you log in to your teacher account for the first time and see an empty slate with no classes, or an empty class entitled My first class , this means you have no rostered classes.

• If you're not expecting to have any, great - you can go ahead and create a class , and invite your students!
• If you believe your school is licensing SpacesEDU Pro and rostering, we recommend contacting your school or district IT helpdesk, and/or your SpacesEDU lead, to confirm if your class(es) have been imported.
• If you're unsure who to contact, or if your IT department confirms that your classes have been imported but you can't see them, contact SpacesEDU support at hello@spacesedu.com .

Rostered Classes

If you see a class in your account pre-populated with students that did not sign up using a Class Code or Class Link, this means you have a rostered class.

There are two types of rostering for SpacesEDU: CSV Setup and SIS/LMS Sync Setup. The method used by your school will have an impact on the options available for updating your class.

CSV Setup

The CSV Setup method is a feature for the creation of classes. For classes created this way, if new students join after the initial setup import, they will need to be invited manually.

• To confirm if your rostered class was created with CSV setup, simply click on the People tab within the class. If you do not see a button to invite students, this means your class is managed via SIS Sync.
• If you do see a button to invite students, your class was created using CSV Setup (or manually), and you can invite new students join your class using your Class Code.
• Students can also be invited by an administrator from their account for CSV Setup classes.
• If your class was created via CSV Setup, and you need to add a new student, but your students do not have email addresses, please contact the SpacesEDU administrator for your district to import individual students.

SIS/LMS Sync Setup

• As noted above, if you open the People tab in your class, and you do not see an option to invite students, your class is managed automatically using SIS Sync .
• As enrollments are updated in your SIS, new students will automatically appear within your classes, typically within 24-48hrs.
• By default, students are not automatically removed from classes. Districts may request to have an option enabled to automatically remove students from classes via import.
• Students must be removed from the import data to permanently remove them from your class - this should happen when your class list is updated in your SIS. You can remove a student manually from the People tab, but if the student is still on the rostering list, they will be re-added with the next import.
• If you have a new student in your class, and you're still not seeing them in SpacesEDU, we recommend first confirming that your class list has been updated in your SIS, then contacting your school or district IT helpdesk to investigate.
• For teachers at schools with the option enabled to automatically remove students from classes, students are still not immediately removed from the class when they're no longer included in the import data. Instead, their status will be updated to 'Removed' by the next import.
• Once students have been removed in this way:

1. The class will no longer be visible in the student's account, and they'll no longer have access to any new posts created in the class. Their class QR code will also no longer work to log them in.
2. Their existing posts and comments in the class will remain visible, but the student will be flagged as (Removed) next to their name. This is intended to allow teachers to continue accessing content for students where necessary even after they've been removed from the class in their SIS.
3. Removed students also remain visible in the People tab for that class. To remove a student permanently from your class, click the menu button on the right-hand side, then Remove Student. Once you've done this, teachers will no longer have access to any posts, comments, activity submissions, Growthbook entries or other content the student has in the class.

• Whether the student has been flagged as removed already via import, or you're removing them manually, they should be removed in the People tab only if you're sure that they've left your class and you no longer need access to any content for them, or if they have nothing added to your class yet. Once students have been fully removed, activity submissions, comments, GrowthBook entries and other content will be deleted and unretrievable, even if the student is added back to the class at a later date.

If you encounter any issues or require further assistance, please don't hesitate to contact SpacesEDU support at hello@spacesedu.com

Updated on: 16/09/2025